Overview
Content Series groups related posts into a repeatable plan. Approvals controls whether work is ready to move from drafting into scheduled execution. Use them together when a campaign needs both continuity and review accountability.
1. Approve a post to schedule it (you'll be asked for a time if it has none). 2. Send it back with a note. 3. Approve in bulk sets up automatic approval rules.
Create a Content Series
- Open Content Series under Plan. If you can't see it, turn on Show all tools at the bottom of the menu.
- Select the create action.
- Give the series a clear name and purpose.
- Add or create posts that belong to the same campaign, theme, or recurring format.
- Review the series as a unit before changing individual publishing dates.
Use one series for one coherent initiative. Avoid creating a series that simply contains every post in the workspace.
Use Approvals
Open Approvals under Plan. It lists every post in the active workspace that is waiting for review, the one going out soonest first, with its picture, platform and planned time.
On each post:
- Approve moves it on: a post with a time is scheduled for that time, and one without a time goes back to drafts, ready to schedule.
- Send back returns it to drafts with a note. Say what needs changing; the note is required and the person who made the post sees it.
- Select the post to open it in full, edit it, or choose an account if it shows No account chosen.
A post whose planned time has already passed says so, so you can pick a new time before approving.
To approve several posts at once, select Approve in bulk. To decide which posts need review in the first place, open Settings, then Approval Workflows (with Show all tools turned on).
A practical workflow is:
- an Editor prepares the content and sends it for review
- a Manager or Owner approves it or sends it back from Approvals
- revisions return to the creator with the note
- approved posts appear on the calendar at their planned time
Approval does not replace a final check of destination, timing, links, claims, and media rights.
Approval history
Every post shows its Approval history when you open it. Each entry records:
- the decision: approved, sent back, or approval cancelled by a change
- who decided and their role in the workspace
- how they decided: in the app, in an AI assistant (Claude or ChatGPT), through a client review link, or through the API
- when they decided, and any note they left
For an approval, the history also says whether it covers the post as it is now or whether the post has changed since.
If someone edits an approved post through an AI assistant or the API, the approval is cancelled. The post goes back to review, so nothing changed after approval goes out unseen.
Share posts with your client
On the Agency and Enterprise plans, clients can approve posts without an Asteria Engine account.
- In Approvals, select Share with client.
- Give the link a title and, if you like, a message. Choose the posts to include. A post can be shared once it is waiting for review, has an account chosen and has a time still ahead.
- Select Create link, then Copy and send the link to your client.
Your client sees each post as it will go out, with Approve and Request changes. Approving schedules the post for its time, exactly as approving it yourself would. Asking for changes sends it back to drafts with their note, which you see in the post. You get a notification each time they decide.
Links stay open for 14 days. Under Shared with clients on the Approvals page you can see what each client has decided, copy a link again or Turn off a link at once. If a client approves a post after its time has passed, it stays in Approvals and is flagged so you can pick a new time.
Your branding on the review page
Open Settings, then Branding (with Show all tools turned on) to add your agency's name, logo, main colour and support email. Review links then show your brand instead of Asteria Engine; you can also hide the small "Powered by Asteria Engine" line. Branded reports, your brand inside the app and review links on your own domain are covered in the Agency white-label guide.